Terms and Conditions

1. Introduction

Welcome to the iMarket HR1 Resume Builder System. By using this system, you agree to the following terms and conditions regarding the storage, management, and handling of your personal data, uploaded files, and generated resumes.

These terms are designed to ensure transparency about how your data is stored and managed while protecting both your rights and the operational integrity of the system.

2. Data Collection and Storage

2.1 Types of Data Collected

The Resume Builder System collects and stores the following types of data:

• Personal Information: Name, email address, phone number, address, and other contact details
• Professional Information: Work experience, education history, skills, certifications, and achievements
• Uploaded Files: Resume documents (PDF, DOCX), profile photos, and supporting documents
• Generated Content: Resumes created using the Resume Builder tool
• Application Data: Job applications, application status, and communication history
• System Data: Login credentials, session information, and activity logs

2.2 Storage Infrastructure

All data submitted through the Resume Builder System is securely stored in:

• Database Storage: Structured data is stored in secure database systems with encryption
• File Storage: Uploaded files are stored in designated server directories or cloud storage managed by the Developer
• Backup Systems: Regular backups are maintained to ensure data recovery in case of system failures

3. Data Security and Confidentiality

The Developer implements the following security measures to protect your data:

• Access Control: Only authorized personnel have access to stored data
• Encryption: Sensitive data is encrypted both in transit and at rest
• Authentication: Secure login mechanisms with password hashing and session management
• Regular Audits: Periodic security audits to identify and address vulnerabilities
• Compliance: Adherence to data protection regulations and industry best practices

4. Storage Capacity Management

4.1 Storage Limitations

The system operates within defined storage capacity limits. In the event that system storage reaches its maximum capacity, the Developer reserves the right to manage stored data through the following actions:

• Data Archiving: Older records may be archived to secondary storage systems
• User Notifications: Users will be notified if their stored data is affected or requires action
• Data Cleanup Requests: Users may be requested to update or delete unused, outdated, or duplicate data
• Storage Upgrades: The Developer may upgrade storage capacity if applicable and necessary
• File Size Limits: Individual file upload limits may be enforced to optimize storage usage

4.2 User Responsibilities

Users are encouraged to:

• Regularly review and update their stored information
• Delete outdated or unnecessary files and documents
• Maintain reasonable file sizes for uploads
• Respond promptly to storage management notifications

5. Limitation of Liability

5.1 Data Loss Disclaimer

While the Developer takes reasonable measures to prevent data loss and maintain data integrity, the Developer is not liable for any data loss caused by:

• Storage capacity limitations or exhaustion
• System errors, bugs, or software malfunctions
• Hardware failures or infrastructure issues
• Unforeseen technical issues or force majeure events
• Cyber attacks, security breaches, or unauthorized access (despite security measures)
• User actions such as accidental deletion or data corruption

5.2 Preventive Measures

The Developer commits to taking reasonable measures to prevent data loss, including:

• Regular system backups and disaster recovery planning
• Proactive monitoring of storage capacity and system health
• Timely maintenance and updates to system infrastructure
• Implementation of redundancy and failover mechanisms

6. Data Retention and Deletion

6.1 Retention Period

User data will be retained for as long as necessary to fulfill the purposes outlined in these terms, including:

• Active job applications and recruitment processes
• Legal and regulatory compliance requirements
• Business operations and record-keeping needs

6.2 Data Deletion Rights

Users have the right to:

• Request deletion of their personal data at any time
• Close their account and remove associated data
• Withdraw consent for data processing (subject to legal obligations)

To request data deletion, users should contact the system administrator or use the account deletion feature available in their profile settings.

7. User Rights and Access

Users have the following rights regarding their stored data:

• Right to Access: View and download your stored personal data
• Right to Rectification: Update or correct inaccurate information
• Right to Erasure: Request deletion of your data (subject to legal requirements)
• Right to Portability: Export your data in a commonly used format
• Right to Object: Object to certain types of data processing

8. Data Sharing and Third Parties

Your data may be shared with authorized parties for legitimate purposes, including:

• Hiring Managers: HR personnel reviewing job applications
• HR2 System: Secondary HR system for advanced review and processing
• AI Services: Automated matching and recommendation systems (Google Gemini, TensorFlow)
• Service Providers: Third-party services necessary for system operation (hosting, email, etc.)

Data will not be sold, rented, or shared with unauthorized third parties for marketing purposes without explicit consent.

9. Changes to Terms and Conditions

The Developer reserves the right to modify these Terms and Conditions at any time. Users will be notified of significant changes through:

• Email notifications to registered users
• In-system announcements and alerts
• Updates to this Terms and Conditions page

Continued use of the system after changes are posted constitutes acceptance of the updated terms.

10. Contact Information

For questions, concerns, or requests regarding these Terms and Conditions or your stored data, please contact:

11. Acceptance of Terms

By creating an account, uploading data, or using the Resume Builder System, you acknowledge that you have read, understood, and agree to be bound by these Terms and Conditions.

If you do not agree with these terms, please do not use the system or submit any personal data.